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AILLA Citation Guidelines
Online resources must be cited just like any other published resource,
whenever you quote from them or use them as the basis of your work.
AILLA's citation guidelines were designed in collaboration with other
DELAMAN members.
You can generate a list of citations from any search results page and from
any resource or collection page.
Examples
Cite a whole collection
Sherzer, Joel. "Joel Sherzer Kuna Collection." The Archive of the Indigenous
Languages of Latin America: www.ailla.utexas.org. Media: audio, text, image.
Access: 0% restricted.
Cite a single resource
Sherzer, Joel (Researcher) and Olowiktinappi (Speaker, Translator). (1970).
"Report of a curing specialist." Joel Sherzer Kuna Collection. Archive of
the Indigenous Languages of Latin America: www.ailla.utexas.org. Media: audio,
text. Access: public. Resource ID: CUK001R001.
Cite a single file
Olowiktinappi (Speaker, Translator). (1970). "Report of a curing specialist."
Joel Sherzer Kuna Collection. Archive of the Indigenous Languages of Latin
America: www.ailla.utexas.org. Type: primary_text. Media: audio. Access: public.
Resource ID: CUK001R001.
Sherzer, Joel (Researcher). (1970). "Report of a curing specialist." Joel
Sherzer Kuna Collection. Archive of the Indigenous Languages of Latin America:
www.ailla.utexas.org. Type: transcription&translation. Media: text. Access:
public. Resource ID: CUK001R001.
Explanation of the format
First we explain the different levels of organization that may be referenced;
then we explain the components that make up a citation.
Levels of organization
Collection: A collection may include many resources, in some cases
comprising hundreds of individual files. Typically, these materials were
collected by a single researcher or team working on a project unified in
terms of area or languages of interest. Many of the collections housed in
AILLA are the result of a full career of research. The Joel Sherzer Kuna
Language Collection is a good example of this type. Others are the result
of a specific research project, such as Colette Grinevald's Bolivian
Languages Survey.
If your work is based on many resources from the same collection, it may be
best for you to cite the collection as a whole. The recommended form
is given on the collection overview page, which is reached via the Browse
By Collection search option.
Resource (bundle, session bundle):
An AILLA resource is a set of files that are related in terms of their
intellectual content. The typical example is an audio or video recording with
a text file containing a transcription and translation. A resource might also
include photographs, alternate transcriptions, translations in different
languages, and commentaries. Some resources consist of many recording files,
either because simultaneous recordings were made in different media (audio and
video) or because the performance or event spanned many tapes or discs.
This is the most commonly used level for citations and is the one that is
generated by AILLA's search and browse interfaces.
File:
An AILLA resource may contain many media files, each of which can be cited
separately. For example, if you only refer to the transcription of a recording,
you may wish to cite only that individual file. It is not possible to generate
citations for individual files automatically.
Components of a citation
- Sherzer, Joel (Researcher) and Olowiktinappi (Performer).
- (1970.)
- "Report of a curing specialist."
- Joel Sherzer Kuna Collection.
- Archive of the Indigenous Languages of Latin America:
www.ailla.utexas.org.
- Type: transcription&translation.
- Media: audio, text.
- Access: public.
- Resource ID: CUK001R001.
- Contributors' names and roles.
- Each contributor's role in the creation of this particular
resource or file is given in parentheses after the name. We don't
include the roles of Depositor and Collector, unless there is no
Researcher, in order to avoid redundancy. Researcher and Depositor
are usually the same person.
- We put the Researcher's name first because researchers are most
likely to use these citations in their publications and CVs and it
is best if all of their works appear together when the list is sorted
alphabetically.
- Whether the native speaker consultant is cited as a Performer,
Speaker, Consultant, or another role depends on the nature of the
work and the preferences of the depositor.
- Date of creation.
- The date of creation for a resource is the date on which the primary
component -- usually a recording -- was made. Depositors do not
typically record the date on which secondary data, such as
transcriptions, are made, so we use the recording date for the whole
resource bundle.
- The date of creation used in AILLA appears in YYYY-MM-DD format.
We only give the year in citations for simplicity.
- Title.
- Titles are assigned to resources, so individual files will
necessarily have the same title.
- AILLA stores titles in three languages for each resource: English,
Spanish, and the indigenous language, if one is provided to us by the
depositor. If you generate citations from the Spanish interface, you
will see Spanish titles. If you generate citations from the English
side, you will see English titles. There is no way to generate
citations with indigenous titles automatically. If you want them, you
will have to go to the individual resource metadata pages and copy
them yourself.
- Collection.
The collection title is included because all files belong to a resource
and all resources belong to a collection.
- Archive.
The full name and address of the archive are given to make it easier for
others to find the work that you cite.
- Type.
- AILLA coarsely categorizes the components of a resource as an aid to
the user. You can find this term in the list of individual files at
the bottom of the metadata page for a resource.
- 'primary_text' is the term used for the component of central
interest, usually a recording, but sometimes an article or a chapter
from a book.
- Media.
- A list of the types of media found in the resource or collection,
or the type of the file being cited, is provided so that readers of
your citation can decide if they want to pursue the reference.
- Media types at AILLA are audio, video, text, and image. Note that
'text' is a very broad category that may include PDF or XML as well
as plain text formats.
- Access.
- AILLA allows depositors to restrict access to the materials in their
collections in various ways, including password protection.
- The percentage of files in this resource/collection that are
restricted is given.
- The citation form does not give details about the method by which
access is restricted. Readers will have to go to the archive and log
in to pursue the reference.
- Resource ID.
Every resource in AILLA is assigned a unique identifier. Readers can go
directly to the resource of interest using the identifier, rather than
generating a list by other criteria and looking for the title of the work
in which they are interested
Comments and suggestions about ways in which these guidelines and the
citation format could be improved are always welcome; please
write to us.
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