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The Graded Access System

The Graded Access System allows you to restrict access to the resources that you deposit in a variety of ways, allowing you a fair degree of flexibility. You can specify a different access level for every file in the resource bundle, if you want. For example, you might want to restrict access to a recording to protect speakers who could be identified by their voices, but allow free public access to the transcription and translation files.

There are four access levels, ranging from free public access to highly restricted access, and several automatic protocols that you can customize to suit your requirements.

The four access levels are:

1. Level 1: Free public access, no permission required. We assume that depositors have gained permission for public access from the speakers or authors of the resource before choosing this level.
2. Level 2: Access is controlled automatically according to one of the following protocols:
1. Password: You define a password (6-10 alphanumeric characters) and supply a one-sentence hint. This protocol allows you to keep your resources completely private, share them with a small group of people that you know, or define a very clever hint that only people with a certain sort of knowledge will be able to figure out. For example, you could set the password to the Oaxaca Zoque word for 'friend', and define the hint as "the Oaxaca Zoque word for friend." Then only people who knew the word and knew how to write it the way you do would be able to access the resource.
2. Time limit: You set the date at which time the resource will become publically available; that is, when its access level will change from 2 to 1.This protocol allows you to protect a resource for some specified length of time, such as the lifetime of the speaker who recorded it, or the number of years it will take you to finish your dissertation.
3. Conditions: You may write up your own set of Terms and Conditions that prospective users must agree to in order to access your materials. For example, you might wish to require that users give credit by name to the individual speakers who created a resource. Users will have to click "I Agree" to your conditions before they can access the resource. Since they must have agreed in order to have the resource added to their access list, we can at least prove that they did so if a conflict ever arises.
3. Level 3: The depositor controls access to the resource. AILLA will provide contact information (usually an email address), and the user will have to ask the depositor directly for permission. The depositor will then write to AILLA. If permission is granted, AILLA will add the resource to the user's access list.
4. Level 4: An indigenous person, such as the creator of the resource or a representative of the indigenous group or community, controls access to the resource. In these cases, AILLA will contact the controller on the user's behalf. If permission is granted, the resource will be added to the user's access list.

Access levels 2-4 require users to register with the archive to get a user ID and a password. We will create an access list for each registered user that keeps track of which restricted files they have permission to access. Depositors will also have a list of resources that they deposited, so they can edit the metadata for those resources whenever they want. If no access level is specified for a resource, level 1 will be assigned as the default.